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Govt orders verification of Service books of Employees of UT of J&K

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Verification of Service books of employees of UT of j&K.

CIRCULAR
Principal Accountant General vide Communication No. PVCJ/HOD’s/2021-
22/522 dated 23.11.2021 has brought to the notice of Finance Department
that pursuant to instructions issued by the Finance Department vide
Circular No. A/25(2014)-1003 dated 24.07.2019 and Circular No.

A/Codes/Pension/2020-165 dated 11.02.2021, the service books of the
Government employees of the UT J&K, who are due to retire w.e.f
01.01.2024 to 01.06.2024, are being verified in the first phase by the
office of Accountant General (J&K).
Principal Accountant General has also pointed out that while checking the
service books of employees, it has been observed that in significant
number of cases fixation and regulation of pay of the employees has not
been carried out correctly in accordance with the relevant rules and

Government orders, thereby causing loss to the Government exchequer
and resulting in avoidable delay in the settlement of pension cases.

Accordingly, a check list for guidance of the Pension Sanctioning
Authorities in the Government Departments has been framed in
consultation with the AG’s Office and is annexed to this circular.

All the Administrative Secretaries are advised to direct the Pension
Sanctioning Authorities subordinate to them to check the fixation &
regulation of pay of the employees, as per the check list, before submitting
the service books to the office of Accountant General (J&K) for verification.

Checklist
Requisite Checks of Service Books before their submission to
office of Accountant General (A&E) Srinagar/ Jammu.

Check 1.
Cutting/Mutilation in Date of Birth found in Service Books needs re-
establishment as per Art- 35(AA) of J&K CSR Vol.I.
Similarly, cuttings in name of employee also need to be looked into and
verified.

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Check 2.
Duplicate Service Book has to be prepared with the approval of
Administrative Department. Further, if Duplicate Service Books has been
prepared with the approval of the Administrative Department, the entry of
the same need to be recorded on 1st page of the Service Book along with
Number and Date of the order duly certified under seal and signature of
the competent authority.

Check 3.
In case the service book has been prepared in one go, the reasons for
same need to be recorded on service book under seal and signature of
DDO.

Check 4.
No benefit of deleted SRO’s/Government orders like SR0-59 dated
06.02.1990 and SR0-149 of 1973 dated 07.04.1973 etc beyond the date of
withdrawal shall be granted.

Check 5.
Proper nomenclature regarding Promotion/Placement shall be used in the
services books, as the ambiguous words like Grade benefit/ Grade
placement have been noticed while verifying service books of various
departments.

Check 6.
At the time of Promotion/Placements/Up-gradation/Revision proper rule
positions needs to be recorded.

Check 7.
Certificate regarding uninterrupted Daily Wage Service before
regularization needs to be recorded. The certificate shall be recorded as
under:
“That the official has rendered uninterrupted, continuous Daily wage
S . f ‘ .d “d erv1ce w.e …………….. to ………… and 1st and last wage was pa, v, e
Voucher number ……… dated ……….. respectively.
Check 8.
In-situ promotions granted in cases involving daily wage service needs to
be reviewed at the time of submission of cases to AG’s office.
Check 9.
The status of the officials i.e. Temporary/Quasi-Permanent/Permanent has
to be recorded in service books.

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